Human Resources Coordinator

This is a full-time, 12-month, non-exempt position that reports to the Chief Human Resources Officer and is located at the Quincy Campus in Quincy, Illinois with some travel across all JWCC locations and service district. Position begins immediately.

JOB DESCRIPTION

John Wood Community College is seeking a detail-oriented, people-focused Human Resources Coordinator to join our HR team. This role supports the daily operations of the Human Resources Department and plays an essential part in advancing the College's goals related to employee engagement, benefits administration, compliance, and talent management. The ideal candidate is a strong communicator, highly organized, and committed to fostering a positive, inclusive, and supportive workplace culture.

KEY RESPONSIBILITIES

• Administer the College's employee benefit programs, including health, dental, vision, life insurance, and retirement plans.
• Serve as the primary contact for benefits-related questions, enrollment assistance, and claims resolution.
• Manage annual open enrollment, benefits orientations, and communications to ensure employees understand available options and deadlines.
• Support employee classification, compensation analysis, and job description development and review.
• Work with insurance carriers, brokers, and vendors to resolve benefit issues and maintain accurate, up-to-date records.
• Process benefit-related documentation and maintain accurate records in compliance with College policies and applicable regulations.
• Collaborate with payroll to ensure timely and accurate processing of benefit deductions and changes.
• Ensure accurate and timely processing of personnel actions and employment records.
• Support compliance with labor laws, accreditation standards, and institutional policies.
• Assist in planning and conducting professional development and training for employees and supervisors.
• Provide guidance to departments on best practices in performance management, employee recognition, and retention.
• Coordinate and track leaves of absence, including FMLA, personal leave, and disability, and communicate relevant information to employees and supervisors.
• Assist in the planning and execution of employee wellness programs and benefits-related training.
• Stay up to date on changes to benefits laws and regulations and assist in ensuring institutional compliance (e.g., ACA, COBRA, HIPAA).
• Complete WIOA reports/forms and ensure the College is in compliance with all regulations and requirements.
• Support the planning and implementation of employee wellness initiatives that promote physical, mental, and financial well-being.
• Assist the Human Resources Associate with recruitment and onboarding process for faculty, staff, and student employees as needed.
• Foster strong relationships with community partners, universities, and professional organizations to build a talent pipeline.
• Offer insights and recommendations for improving recruitment strategies based on data analysis.
• Assist with conducting probationary meetings with supervisors and employees.
• Provide support for other departmental functions and projects, including serving as backup for the Human Resources Associate or Human Resources Administrative Assistant when needed.
• Maintain confidentiality of all departmental and institutional information in accordance with the Privacy Act as well as established policies and procedures governing the release of information.
• Must exhibit highest professional integrity and ability to work confidentially with discretion.
• Ability to manage a high-volume workflow office and meet deadlines and goals.
• Must possess the ability to collaborate with diverse individuals, groups, and organizations.
• Must possess the ability to deal tactfully with faculty, staff, students and the community.
• Knowledge and understanding of administrative policies and procedures and the ability to interpret those policies and procedures.
• Ability to communicate effectively, both orally and in writing.

QUALIFICATIONS

Education:

• Associate's degree required; Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Equivalent experience may be considered.

Experience:

• Minimum of two (2) years of progressive human resources experience.
• Experience in higher education or public institutions is a plus.
• Experience with HRIS systems and data reporting tools preferred.

Skills & Competencies:

• Knowledge of employment laws and HR best practices.
• Excellent interpersonal, communication, and organizational skills.
• Commitment to diversity, equity, and inclusion in all recruitment efforts.
• Ability to maintain confidentiality and handle sensitive information in accordance with privacy laws and institutional policies.
• Professional integrity and the ability to work with discretion and confidentiality.
• Capable of managing a high-volume workload and meeting deadlines in a fast-paced environment.
• Strong collaboration skills, with the ability to work effectively with diverse groups and individuals.
• Effective written and verbal communication skills.
• Self-motivated, with the ability to work independently or as part of a team.

Working Conditions:

• Primarily office-based with occasional travel for recruitment events and community outreach.
• Work in well-lit, ventilated office spaces, as well as across campus.
• Ability to sit, stand, bend, lift, and move intermittently throughout the workday.
• Subject to frequent interruptions and interaction with students, faculty, staff, and the public.

Work Schedule:

• Full-time position with a typical schedule of Monday-Thursday (8:00am – 5:00pm) and Friday (8:00am – 12:00pm).
• Flexibility to work beyond regular hours, including weekends and holidays, when necessary.

SALARY:

• This is a non-exempt position with an estimated hourly rate of $21.36 - $22.44.

BENEFITS

JWCC offers a competitive benefits package!

• 36-hour work week, Friday's get off work at noon!
• Earn 3.7 weeks of vacation in your first year!
• Sick Leave and Personal Leave.
• 19 Paid Holidays!
• Medical, Dental & Vision Insurance; Only $5 per pay period for Employee Coverage!
• Wellness Program.
• College provided life and disability insurance!
• State University Retirement System.
• Tuition Reimbursement.
• JWCC Tuition Waiver for Employees + Dependents.

APPLICATION

To receive full consideration, submit a resume with cover letter, and a list of three (3) professional references and copies of transcripts by visiting https://jwcc.aaimtrack.com/jobs/. Position is open until filled.

11/20/2025

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to hr@jwcc.edu.

Current Openings for Human Resources Coordinator Jobs at John Wood Community College